The typical flow of information in ProDoMa can be summarized as follows.

1. Initial dossier configuration
   Authorized internal personnel create the dossier, define its properties, prepare the document list, and configure visibility and permissions.
2. Sharing and assignment
   The dossier and/or individual files are made available to the designated internal and/or external users. Users outside the authorized scope cannot view the dossier or may have limited read-only access, depending on the applied configuration.
3. Operational workflow progression
   Files move through organization-defined statuses (preparation, submission, processing, review, compliance outcome, etc.). These statuses allow users to verify the current stage of the document workflow at any time.
4. Structured communication
   Comments and annotations remain associated with the file context, ensuring traceability of decisions and requests.
5. Dossier closure
   Once the procedural conditions are met, an internal user with finalization permissions formally closes the dossier. In this state, modifications to the content are generally prohibited or heavily restricted, in accordance with company policies.
6. Document extraction
   Users with download permissions may obtain local copies of files for archiving, printing, or offline analysis purposes.